VSL Request and Packaging Guidelines: Everything You Need to Know

When it comes to handling shipments, ensuring proper packaging and accurate documentation is crucial. To streamline the VSL request process and maintain packaging standards, we've compiled a set of essential guidelines. Whether you’re a business owner, logistics coordinator, or warehouse staff member, following these steps will help ensure smooth operations and hassle-free deliveries.

1. Marking the VSL Request

Before marking a VSL request, it’s important to ensure that everything is properly packed and ready for handover. Here are the key points to keep in mind:

✅ Only mark a VSL request once the stock is fully packed and prepared for dispatch.

✅ Clearly specify the exact stock packed in each carton or flyer.

✅ Accurately record and mention the actual weight of the shipment at the time of marking.

By following these steps, you reduce the chances of errors and help logistics teams process your shipment more efficiently.

2. Packing Instructions: The Right Way to Pack Your Shipments

Proper packaging not only ensures the safety of your stock but also helps in smooth transportation. Let’s break it down based on weight:

📏 Carton Packing Requirements

If your shipment requires a carton, make sure to:

✔ Properly pack and wrap the carton using stretch film to prevent damage.

✔ Use printed tape for added security whenever possible.

✔ Avoid leaving empty space inside the carton—cut it to the right size for a compact fit.

✔ Always add a detail inventory sheet in cartoon for the record and better tracking.

3. Labeling: Ensuring Clear Identification

A properly labeled shipment makes tracking and delivery much easier. Here’s what you need to do:

🏷 The airway bill must be securely pasted on each carton or flyer.

📌 Each carton or flyer must have a separate VSL request.

🚫 You cannot use the same tracking ID for multiple cartons or flyers.

Labeling your shipments correctly helps avoid delays and ensures each package is processed smoothly.

4. Packing Video Requirement: Keep a Record

For added security and reference, recording the packing process is a must. Make sure to:

🎥 Record a complete video of the packing process and store it for future reference.

This step serves as proof of proper packaging and helps resolve any disputes or concerns that may arise later.

Final Thoughts

Following these VSL request and packaging guidelines will ensure that your shipments are processed smoothly, securely, and without unnecessary delays. By taking the time to properly pack, label, and document your shipments, you’ll help maintain efficiency in the logistics process.

Stay organized, follow these best practices, and enjoy seamless shipping! 🚀